Work Permit Reissuance

UPDATE AS PER DEGREE 219/2025/NĐ-CP

Duration of a reissued Work Permit

The validity period of the reissued work permit shall be equal to the remaining validity period of the previously issued work permit after deducting the time the foreign employee has already worked when the application for reissuance is submitted.

Cases of Work Permit Reissuance

1. Unexpired work permits that are lost or damaged and unusable.
2. Changes in one of the contents of the unexpired work permit: full name, nationality, passport number, place of work, or change of the employer’s name without changing the employer’s identification number.

PROCEDURES FOR REISSUANCE OF WORK PERMITS

1. The employer shall submit an application for the reissuance of the work permit in person, by post, via a service provided by an enterprise or individual, or via an authorized representative to the Public Administration Service Center in the province or city where the foreign employee is currently working.
2. The local Public Administration Service Center shall forward the application in accordance with laws on administrative procedures under the single-window and Interlinked single-window mechanisms at the single-window section and National Public Service Portal to the competent authority for reissuing work permit.
3. Within 03 working days from the date receiving a complete application for reissuing the work permit, the competent authority shall reissue the work permit for the foreign employee.

In case of refusal, the competent authority must provide a written response clearly stating the reasons.

APPLICATION DOSSIER FOR REISSUANCE OF WORK PERMITS

1. Application form for reissuing work permit of the employer using Form No. 03 attached hereto.
2. 02 color photos (size 4 cm x 6 cm, white background, facing forward, head uncovered, and no glasses).
3. Documents proving the changes in content specified in Clause 2 of Article 23 hereof.
4. The unexpired work permit, except in cases of loss as specified in Clause 1 of Article 23 hereof.

Name Consistency Requirement

Ensure that your full name on your degree, experience certificate, teaching qualification (PGCE/QTS), criminal record certificate, and medical certificate matches the full name in your current passport. If there are any discrepancies, a legalized name affirmation will be required.

Penalties for working without a Work Permit

If a foreigner is employed in Vietnam without a Work Permit, they will be subject to penalties. Likewise, employers employing foreign workers without a valid Work Permit will also face fines.

Our Expat Service Solutions company offer content and professional Work Permit services for foreign employees. If you need assistance, please contact us at 0903 232 581.

For Foreign employees: According to Clause 3, Article 31 of Decree 28/2020/ND-CP, foreign workers without a valid Work Permit will be subject to the following penalties: 

Article 31. Violations against regulations regarding foreign workers in Vietnam ……

3. Fines ranging from VND 15,000,000 to VND 25,000,000 shall be imposed on any foreign worker in Vietnam that commits one of the following violations:

a) Accepting job offers without holding Work Permits or without written confirmations of their exemption from Work Permit requirements as required by law;

b) Using Work Permits or written confirmations of their exemption from Work Permit requirements that have already become null and void.

5. Supplemental penalties

Deporting any foreign worker without Work Permits or written confirmations of exemption from Work Permit requirements that commits the violations specified in clause 3 of this Article while working in Vietnam.

Why do companies choose not to handle Work Permits reissuance themselves?

As we have presented above, the process of applying for a Work Permit reissuance is quite complicated due to the following reasons:

• Many types of documents are required;
• Legal regulations related to Work Permit frequently change, requiring continuous updates and a thorough understanding of the law;
• Foreigners’ applications for Work Permits reissuance are often rejected due to incomplete, inaccurate, or non-compliant documents and information that do not meet the requirements of relevant authorities;
• It requires significant time and effort to prepare all necessary documents for submission, re-submission to the relevant authorities as required;
• If the employee works without a Work Permit, the employee and the employer will be fined, and the employee facing the risk of deportation.

Advantages of choosing Expat Service Solutions for Work Permit Reissuance Services for foreign employees

• Nearly 20 years of experience in Work Permit Reissuance;
• Optimized process to save clients’ time and effort;
• Ensuring client information confidentiality;
• Competitive pricing to minimize costs;
• On-time result delivery;
• Notifications before Work Permit expiration;
• Assistance in preparing reports for submission to relevant authorities; 
• Basic consultation on visa TRC applications after obtaining a Work Permit. 

Scope of services by Expat Service Solutions

• Advising on the necessary documents and paperwork required under current legal regulations;
• Assisting in drafting job advertisements, applying for job positions, and completing necessary forms and documents;
• Reviewing and ensuring the application dossier is complete and ready for submission;
• Working with relevant government authorities and submitting applications on behalf of clients;
• Resolving any arising issues during the process and providing the best suitable solutions;
• Informing clients of the expected date for receiving the results;
• Delivering the reissued Work Permit to the clients’ office or residence.

By using the services of Expat Service Solutions, you will obtain a legally compliant Work Permit for your foreign employees at your company or school, ensuring they can work without concerns about lacking proper documentation.

Contact us directly for tailored support:

Tel: 0903 232 581 (Ms. Thao)

Email: Ms. Thao, thao.le@expatss.com Web: https://expatss.com

Thank you very much!
It is an honor to serve you.

Information on

New Work Permit

Work Permit Renewal

Work Permit Exemption